Our rental permitting system has gone digital!
The City of Coralville Rental Housing Department is pleased to announce that the first phase of our rental permitting system is now digital. Our new portal launched in November 2023.
Instructions were emailed in early November 2023 to renew your rental permit no later than January 1, 2024. To create a rental permit account to renew or apply for a new rental permit with the City of Coralville, see "Rental Permits" below.
- On This Page:
- About Residential Rental Property
- Rental Permits
- Rental Inspections
- Rental Property Complaints
- Additional Resources
- Short Term Rental Property
Residential Rental Property
All leased or rental residential property in Coralville requires a permit and must be registered with the City of Coralville Housing Program.
- Rental permits are not transferable from one owner or operator at any time prior to its expiration, termination or revocation.
- New rental property owners are required to register rental properties within thirty (30) calendar days of any conveyance or transfer of interest of the property.
- Unregistered rental properties or delinquent renewals are subject to additional fees and fines.
Rental Permit Fee
All rental permits are $50 per unit.
How to Register/Renew a Rental Property
The City of Coralville Rental Housing Department now uses an online portal to register rental properties. All registered rental property owners receive a renewal notice during the month of November. You must follow these steps to set up your Rental Permit Portal Account to register your rental property:
1. Create a Rental Permit Portal Account
Create your rental permit portal account (use this link to create a rental portal account)
2. Add Rental Permit Properties
Add all rental permit properties by address through the search box in the portal. Addresses will auto-populate as you enter them. You must submit an application for each unit. Drafts can be saved in your account.
- Single-family, duplexes, and townhomes: Enter by building number and street.
- Apartment buildings: Enter under one building number and street.
- Condominiums: Enter by building number and unit.
3. Pay for Your Rental Property Permit(s)
When you see the permit in the "APPROVED" window, print the invoice.
Return the printed rental permit invoice, along with a check or pay by credit card* for the fees (see instructions below if paying by check), to the Coralville Community Development Department in City Hall at:
City of Coralville
1512 7th St.
P.O. Box 5127
Coralville, IA 52241
Check payment instructions:
- You must make the check out to "City of Coralville."
- You must list the address of the property in the memo section.
- If you include more than one payment for additional permits, you must attach a list with each dwelling address and permit number for the check submitted.
- Once check per owner of LLC or company. Do not put multiple owners on one check.
*Payment by credit card is accepted for fees over $1,000; a 3% fee applies.
Rental Permit Renewal Deadlines
Failure to renew a rental permit prior to January 1 of each calendar year will result in an additional $50 fee per unit with a maximum charge of $750. If you have questions, please contact Dawn Baker, City of Coralville Rental Housing Program Coordinator, at 319.248.1700 or email Dawn Baker.
Sale of Rental Property
If you no longer own rental property, you must contact the City of Coralville Housing Department in writing.
Inspections of all rental units must be performed every three years. The City contacts the rental property owner to schedule the inspection.
An initial and first reinspection is included in the permit fee. Second re-inspections and each additional reinspection thereafter is $25 per dwelling unit. Dwelling units which pass the first inspection and have a good operating history (fewer than one violation in an inspection cycle) will be placed on a four year inspection cycle.
Rental Property Complaints
City of Coralville Rental Housing staff responds to property maintenance concerns of residents. If you have a property maintenance complaint, follow these steps:
- You must first contact the property owner and/or the property management company to allow them the opportunity to address a complaint.
- If a property maintenance issue is not addressed in a timely matter, you can make a referral to the City at 319.248.1720 or www.coralville.org/letusknow. City Housing staff will review the issue and determine whether the issue is a violation of the City Housing Code and/or the Property Maintenance Code. The City will also decide whether the property owner or tenant is responsible for the violation.
- If the issue is a violation of City Code(s), the City will address the matter with the property owner or tenant(s).
Tenant & Landlord Disputes
Tenant and landlord disputes not related to a City Housing Code violation are civil matters; these cannot be addressed by the City. City housing codes only address matters related to the maintenance and condition of housing units and property.
If you are a tenant who needs help with civil disputes such as rent, contracts, leases, deposits, billing, damages, and evictions; or if you feel you have experienced housing discrimination:
- You are encouraged to contact a lawyer or Iowa Legal Aid. Iowa Legal Aid is a nonprofit organization that provides legal assistance to income-eligible Iowans who could not otherwise afford legal assistance.
- To learn more about their services, and better understand your rights and responsibilities as a tenant, visit the Iowa Legal Aid Housing webpage. Language services are available.
- If you are a University of Iowa Student, you can also access Student Legal Services for free. Their rental guide is a valuable source of information.
Short Term Rental Property
The short term rental ordinance allows Coralville homeowners to apply for a permit to rent their property for less than 90 days at a time.
What is a Short Term Rental?
A “short term rental” is any property rented for less than 90 continuous days.
Short term rental properties require a Rental Housing Permit when renting for more than 30 days (for the permit application, see "How to Register a Rental Property" on this page).
Can I rent my home as an Airbnb?
Renting your home for short stays, such as an Airbnb, is considered a "short term rental" and you need a Rental Housing Permit. If your property is under a homeowner's association (HOA) or condo owner's association, check to see if the covenants allow property rentals or restrict short term rentals.
Short term rentals of residential properties are allowed if:
- The property has a valid rental housing permit when renting more than 30 days, and
- The property has passed rental inspection/housing safety compliance, and
- The owner pays short term hotel/motel tax.
Under State law, cities may fine a property owner in violation of the ordinance a maximum of:
- $750 for first violation
- $1,000 per day the violation continues
Report a Concern
Report suspected rental housing licensing violations at 319.248.1720 or at www.coralville.org/letusknow.